Checklist: Documents Required Before Moving Abroad for Work

Planning to work abroad is an exciting journey—but it also comes with a lot of paperwork. Whether you’re a blue-collar worker heading to the Gulf, Europe, or Southeast Asia, having the right documents ready can make or break your application. This blog provides a clear and concise checklist of documents you need before leaving India for employment overseas.

Pro Tip: Always keep both digital and physical copies of every document, and make sure they are updated and verified.

1. Valid Passport

Your passport is your most important travel document.

• Must be valid for at least 6 months from your travel date.

• Ensure your passport has blank pages for visa stamping.

2. Work Visa / Employment Visa

You cannot legally work abroad without a valid employment visa.

• Issued by the destination country’s embassy/consulate.

• Often processed with help from your employer or recruitment agency.

• Includes duration, job type, and employer details.

3. Job Offer Letter

Issued by your international employer, this letter confirms your role, salary, and working conditions.

• Must be signed and stamped.

• Often needed during visa interviews.

4. Medical Certificate / Fitness Report

Most countries require a health screening to ensure you are fit for work.

• Must be from an authorized medical center.

• Includes tests for communicable diseases and overall health.

5. Police Clearance Certificate (PCC)

This proves that you have no criminal background.

• Issued by your local police station or Passport Seva Kendra.

• Often mandatory for visa processing.

6. Trade Certificates or Skill Proof

For blue-collar roles, showcasing your skillset is essential.

• Submit ITI certificates, vocational training proof, or skill-based certifications.

• If applicable, pass a trade test conducted by your recruitment agency.

🔗 Read more about trade tests are essential

7. Educational Documents (If Required)

Some roles may require minimum education proof.

• Carry your 10th/12th mark sheets or diploma certificates.

• Ensure they are attested if needed by the embassy.

8. Photographs

Carry multiple passport-sized photos as per embassy guidelines.

• Typically, white background, matte finish, and recent.

9. Signed Employment Contract

This document outlines your job terms, hours, leave, accommodation, etc.

• Protects both employer and employee legally.

• Always read and understand before signing.

10. Travel & Insurance Documents

Don’t forget to arrange your:

• Flight tickets

• Travel insurance

• COVID-19 vaccination certificate (if applicable)

Final Thoughts

Moving abroad for work can open up life-changing opportunities—but only if you’re prepared. Having these documents ready ensures a smooth process and avoids unnecessary delays or rejections.

At JSI – JS International, we support candidates throughout the entire recruitment and documentation process. From trade tests to visa assistance, our team ensures you're job-ready and travel-ready.

🔗 Explore more tips and career advice on our blog

Need help gathering your documents or applying abroad? Reach out to JSI — Your Global Hiring Partner.